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New Contributor
Posts: 1
Registered: ‎01-22-2017

How do I enable the scan to email address functionality of the imageless mf628cw?

Hi, I have a color imageclass MF628cw and on the printer screen it gives me the option to scan to email adress but it does not scan anything to the email adress I put into the address field. 

 

I can go to the canon scan utility on my computer and then it will scan it and open it up in my email but I cannot do that directly from printer. Can anyone help me set this up? Thank you

Product Expert
Posts: 436
Registered: ‎09-30-2013

Re: How do I enable the scan to email address functionality of the imageless mf628cw?

Hi JohnTiemann.

 

I will be able to assist you.

 

First, you will need to activate the Send Function Setting Tool.  Please follow the instructions below:

 

1. Start a Web Browser.

2. Enter "http://<IP address of the machine>/sendsupport_login.html" in the address field, and press the [ENTER] key on the keyboard.

Once the Send Function Setting Tool is activated, please follow these steps to configure the Send to E-mail settings:

1. Click [Start] on the Send Function Setting Tool web page.

To log on in the Administrator Mode:

a. Enter the system manager ID in [System Manager ID] and system manager PIN in [System Manager Password].

b. Click [Logon].

2. Click [Send to E-mail Settings].

3. Specify the required settings.

[Favorites Number] - Select from the drop-down menu.

[Name for Favorites Number] - Enter the name for identifying the Favorites number.

[Destination E-mail Address] - Enter the e-mail address that you want to send your scans to.

[SMTP Server] - Enter the name of the SMTP server.

[SMTP Authentication] - Select [Not Set] or [Set] based on the authentication settings of the SMTP server. When [Set] is selected, enter the user name in the [User Name] text box and password in the [Password] text box.

NOTE:

Authentication methods for sending e-mails

- To prevent e-mail transmissions by unauthorized users, the machine supports SMTP authentication (SMTP AUTH) and POP before SMTP. For more information on the required authentication method, contact your Internet service provider or network administrator.

- POP before SMTP authentication can only be configured by using the Remote UI. See "Configuring Advanced E-mail Settings" in the e-Manual.

4. Click [Next].

5. Check the settings and click [Register].

6. Restart the machine. Turn OFF the MF628Cw for at least 30 seconds, and turn it back ON.

IMPORTANT

Additional settings may be required depending on the network you are using. For more information, contact your Internet service provider or network administrator.

 

Once the machine is back on, please scan a document.  If the error persists, please call us at 1-800-OK-CANON (1-800-652-2666) for further assistance.

 

 

Did this answer your question? Please click the Accept as Solution button so that others may find the answer as well.
New Contributor
Posts: 1
Registered: ‎06-09-2017

Re: How do I enable the scan to email address functionality of the imageless mf628cw?

Hi,

 

I have an MFB624CW and I followed your instructions. I'm using icloud as an email service.

 

They require SSL authentication via port 587.

 

In admin menu under networking/e-mail-i-fax settings I have set the following parameter.

 

SMTP server: smtp.mail.me.com

Authentication SMTP: my email

Password: my password

 

how do I set SSL port 587 ? I can see use TLS for SMTP (tried with no success)

 

One particularity of my icloud account have have set two factor authentification, do  you think it might be the issue ?

 

Thx

 

JD

 

New Contributor
Posts: 1
Registered: ‎08-10-2017

Re: How do I enable the scan to email address functionality of the imageless mf628cw?

To set the SSL Port to 587 on the printer:

 

Go to: Network settings --> TCP/IP Settings --> (scroll down to) Port Number Settings -->(scroll down to) SMTP, then type in "587" and click "Apply"

Highlighted
New Contributor
Posts: 1
Registered: ‎11-04-2017

Re: How do I enable the scan to email address functionality of the imageless mf628cw?

Email is sent out OK but the sender address is blank and that goes to SPAM folder by most email servers. Is it possible to assign an sender address?

Product Expert
Posts: 436
Registered: ‎09-30-2013

Re: How do I enable the scan to email address functionality of the imageless mf628cw?

Hi z54533.

 

I will be able to assist you.

 

Please verify that you have entered the email address in the [E-Mail/I-Fax] settings in the Remote UI, by following the instructions below:

 

1.  Start the Remote UI and log on in System Manager Mode. Starting Remote UI

2.  Click [Settings/Registration].


3.  Click [Network Settings]  [E-Mail/I-Fax Settings].

 
4.  Click [Edit].

 
5.  Specify the required settings.



[SMTP Server]
Enter up to 48 alphanumeric characters as the SMTP server name (or IP address) for sending e-mail and I-Faxes.

[E-Mail Address]
Enter up to 120 characters for the e-mail address that you want to use for the machine.

[POP Server]
Enter up to 48 alphanumeric characters as the SMTP server name or IP address for sending e-mail and I-Faxes.

[User Name]
Enter up to 64 alphanumeric characters as the user name for the specified e-mail account when a POP3 server is used.

[Set/Change Password]
To set or change the password when a POP3 server is used, select this check box and enter up to 32 alphanumeric characters in [Password].

 

 
6.  Click [OK].
 
7.  Restart the machine.

Turn OFF the machine, wait for at least 10 seconds, and turn it back ON.

 

To add a sender name, please follow the steps below at the machine:

 

<Menu>  <Scan Settings>  <Register Unit Name (E-Mail/I-Fax)>  Enter the sender name  <Apply>  

 

I hope this information is helpful.  If you need further assistance, please call us at 1-800-OK-CANON (1-800-652-2666).

Did this answer your question? Please click the Accept as Solution button so that others may find the answer as well.
New Contributor
Posts: 3
Registered: ‎12-28-2017

Re: How do I enable the scan to email address functionality of the imageless mf628cw?

Hi, I just bought a mf632Cdw, and I am trying to set up the scan to send by email to a GMAIL address.

I followed all the instructions of the forum but still did not work.

I don't know the port number i have to use, and the other specifications as well.

Can someone help me, thank you

New Contributor
Posts: 1
Registered: ‎01-14-2018

Re: How do I enable the scan to email address functionality of the imageless mf628cw?

I stumbled upon this forum post in my quest to enable scanning to email from my MF733Cdw via Google repeatedly in various search attempts with the prior steps not completely working, but knowing I was on the right track from these two replies (first to set the destinations through the wizard that uses the IP address, second to use the remote UI by IP address login as manager to set the TX email/ifax settings).  It still wasn't working. 

This video here would have been a big help, so to save others time:  https://www.youtube.com/watch?v=bLygv3E0ODY.

 

You have to go under network from the remote UI and change the port to 587 AND be sure after saving that to go into the TX settings and only use the info precisely as shown in this video, not changing any more check boxes. 

 

Also note my comment there on this video that gmail blocked the attempt(s) to use the smtp server, so I had to enable "less secure apps."  Google emailed me asking me to review a blocked attempt to request access, and I had to cllck the allow link in the email which then brought me to a page to enable access to "less secure apps."  I did, and it finally works.  

New Contributor
Posts: 3
Registered: ‎12-28-2017

Re: How do I enable the scan to email address functionality of the imageless mf628cw?

thank you very mich. it worked perfectly!
very happy to finally had it done!
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